Spoken in the field. Documented on the spot.
"North field sprayed, 75 millilitres per hectare" – one sentence into your phone instead of twenty minutes at the desk. Bygmind turns spoken field notes into structured records. Offline on your device, even with no signal out on the land.
Record keeping eats your evenings
Desk work after every application
Every plant protection application has to be recorded individually – all season long. What happens in the field during the day gets typed up at the desk at night.
More mandatory details since 2026
Authorisation number, crop with EPPO code, geo-reference of the field, sometimes the BBCH growth stage: the extended EU record-keeping rules demand far more detail than the old spray diary.
No signal out on the field
Many digital field record tools need an internet connection – which is exactly what is missing where the record should be made: in the middle of the field.
Electronic-only from 2027
From 1 January 2027, records must be kept electronically in a machine-readable format. The paper spray diary is being phased out – and gaps can cost fines and, for subsidy recipients, reduced direct payments.
What actually applies in 2026 and 2027
Record-keeping duties for plant protection products are not new – but they are getting more specific. The basis is Commission Implementing Regulation (EU) 2023/564, which applies across the EU, alongside national plant protection law.
Extended mandatory details
Every application needs additional details such as the authorisation number, the crop with its EPPO code and the geo-reference of the field. This applies to all professional users – with no minimum threshold.
Last year on paper
Until the end of the year, records may still be kept on paper. After that, they must be converted into electronic form within 30 days.
Electronic and machine-readable
From now on, electronic, machine-readable records are mandatory – for example as a structured data file. A photo of a paper sheet or a plain PDF is not enough.
Every application record needs:
- Date of application – for some conditions of use also the time
- Trade name of the product and its official authorisation number
- Application rate (litres or kilograms per hectare)
- Treated area in hectares
- Field with geo-reference (GPS or national field identifier)
- Crop with its EPPO code
- BBCH growth stage, where the authorisation is stage-dependent
- Name of the user
Records must be presented to the competent authority on request – electronically and machine-readable – and kept for at least three years. Missing or incomplete records can lead to fines; for farms receiving subsidies, direct payments can also be reduced under cross-compliance. The exact rules depend on national law in each member state. Bygmind exports entries in the JKI data standard, that is, in machine-readable formats.
Documentation in passing
One sentence instead of a form
You simply speak the application – product, rate, area. The AI agent structures it into a clean record entry that you only need to review.
Speech recognition fully offline
Bygmind transcribes locally on your device – in the middle of the field, in a dead zone, with no forced cloud. Your farm data stays with you.
GPS assignment to the field
Recordings and photos are captured with their location and assigned to the right field – the geo-reference for your records comes along for free.
Structured records
Your own templates for spraying, fertilising or sowing: you define which fields an entry needs – the AI fills them from what you said.
A record instead of ring binders
Every application is stored as a spray record you can share or file as a PDF. Entries export in the German national JKI data standard (JSON and CSV), also for a date range; the PDF is the readable copy. Your data stays with you and can be backed up in full at any time.
Spray records Before & After
Before
Spraying in the morning, notes in the jacket pocket, typing it all up at night
After
One spoken sentence at the field edge – the entry is done
Before
A handwritten spray diary that will no longer be enough from 2027
After
Electronic, structured records from day one
Before
A cloud field record tool with no signal in the middle of the field
After
Offline capture on your device – sync later, if and when you want
Before
Typing up notes from your adviser or contractor in the evening
After
Photograph the note – Bygmind reads the product, rate and date and creates the entry
Before
Hunting for receipts, notes and memories at the end of the season
After
Complete entries with date, location and the original recording
Frequently asked How Bygmind works in the field
You speak a short sentence – field, product, rate, area. The AI agent turns it into a structured entry that you confirm with a tap or quickly correct. No form, no typing with gloves on.
Crop protection, fertilising, sowing, soil cultivation – by voice, photo and location. Your own templates define which fields an entry needs, so nothing is missing.
Yes. Recording and transcription run entirely on your device, with no signal at all. You keep capturing in a dead zone; syncing happens later – if you want it – via Bygmind Cloud or your own server.
Every spray record can be shared as a PDF, and all your data can be backed up in full at any time, entries included as a file. Your data belongs to you, with no vendor lock-in. You export entries in the German national JKI data standard (JSON and CSV), for a date range if you like; the spray record is also available as a PDF for reading and sharing.
That is up to you. For many farms the fast in-field capture is enough as a lean solution. Others use Bygmind as a field tool alongside their existing system and carry the entries over from the record.
On your device by default. For working across devices or backups, you can optionally sync via Bygmind Cloud or your own server – you decide where your data goes. GDPR-compliant, with no third-party access.
The record-keeping duty is here to stay. The effort does not have to be.
The Bygmind app for recording and transcription is free. The farmer profile with product catalog, validation, field assignment and export is a paid subscription.
Start for free